Role Definitions in WordPress

Blog RolesAs administrators of your blog, you have the ability to add new users to blog along with you. From training you know that there should only be one administrator per blog, so what role should you give to new bloggers?

If you are not sure how to add a new blogger, or need the naming convention for new accounts, please see the post on Adding New Bloggers.

General Rule of thumb for the various roles: Administrator, Editor, Author, Contributor, and Subscriber:

Quick Summary of Roles

  • Administrator – Somebody who has access to all the administration features
  • Editor – Somebody who can publish and manage posts and pages as well as manage other users’ posts, etc.
  • Author – Somebody who can publish and manage their own posts
  • Contributor – Somebody who can write and manage their posts but not publish them
  • Subscriber – Somebody who can only manage their profile

Full Summary of Roles

Here I will start with the subscriber and work up to the Administrator.

Subscriber can:  read the blog

Contributor can: (do what a subscriber can and….) edit posts, and delete posts

Author can: (do what a subscriber and contributor can and…) edit published posts, upload files, publish posts, and delete published posts

Editor can: (do what a subscriber, contributor, and author can and….) moderate comments, manage categories, manage links, use the HTML editor, edit other users posts, edit pages, edit other user pages, edit published pages, publish pages, delete pages, delete other user pages, delete published pages, delete other user posts, delete private posts, edit private posts, read private posts, delete private pages, edit private pages, and read private pages.

Administrators can: (do what subscriber, contributor, author, and editors can and…) activate plug-ins, add users, create users, delete plug-ins, delete users, edit files, edit plug-ins, edit theme options, edit users, promote users, remove users, and edit the dashboard.




How to Add a New Blogger

Having a few friends or colleagues join in on the blogging process not only makes it easier to come up with new content, but adds different viewpoints and flavor to your topics.  If you are ready to add a new blogger to your site, the process is pretty simple.  With a few clicks and guidelines on setting up new accounts, you can soon be on your way to adding a new user.

NOTE: Only blog administrators can add and manage users on a blog. The permission role that you give to a new blogger is very important as the various roles have the ability to not only add but to delete information from your blog.  If you are not sure of the different roles and what they mean, read the post about defining user roles.

To add a new blogger:

Choose “Add New” under “Users” from the left side navigation menu.

Add New User

You will be taken to the “Add New User” page.

If the person you are adding is already a blogger on a different FIT WordPress blog, they already have an account established and you can add their exisiting username and define their user role.

In most cases, the person you are adding probably does not already have an existing account so you will need to invite that new person to blog with you and to create a profile.

New Account Information

Please, please, please, (pretty please)! Follow these guidelines when establishing new accounts.

  1. Usernames must be the bloggers first name and last name as it appears on their FIT email address. ALl letters must be lowercase, and the name should appear as one word. For example “Meredith Perkins” would be created as “meredithperkins.”
  2. And secondly, only FIT email addresses will be accepted to create new accounts.

Once you add the username, email address, and define their role (please read the post on user roles if you are not positive on what role to use) the new blogger will be sent an email to their FIT email address asking them to verify their email address and to finish creating their profile by choosing a password.

Adding New User

That’s it!


Customize Your Tag Cloud

IT e-Forum Tag Cloud

IT e-Forum Tag Cloud



If you have not changed the tag cloud on your blog from training, you probably have noticed that the more you blog and use tags, the bigger the font gets for your most heavily used tags.

You have the ability to change not only the font size, but the color, order and number of tags that show in your tag cloud.  The example on the left is from the IT blog.  Notice how the the words faculty, customer service, assistance, and student are much larger in size than the other words and also have turned a deep pink color compared to the smaller, dark grey words.

You can customize your tag cloud to do exactly the same, or take advantage of the other options available when you use the CTC Tag Cloud Widget in your blog.


WordPress Appearance Menu

WordPress Appearance Menu

To get started, from the left side navigation panel, choose “Appearance” and then “Widgets” from the drop-down menu.

Be sure that the widget called “CTC” is still located on the sidebar on the right of the page.  If it was removed, click on the “CTC” widget from the available widgets and drag and drop it to the sidebar.



CTC Widget Options

CTC Widget Options

Click the drop-down menu on the CTC Widget to open your widget options.  This is where the fun starts!

Let’s go through each option:

  1. Title: The name that will appear above your tag cloud on your blog.
  2. Number of Tags to Display: As you blog, the number of tags will continue to grow and the tag cloud can start to take up too much property on your blog side-bar.  Control this by determining the number of tags that will appear in your cloud.  In my example, I have only the top 50 tags showing.
  3. Min Number of Posts: This number determines how many times the tag needs to be used before it will display in your tag cloud.  I left this at the number 1.  Personally, I would rather control the number of popular tags to show with the option above than keep track of each tag.
  4. Max Number of Posts: Same idea as the above option but controlled by maximum number of posts. Again, I left the default there.  After you have been blogging for a while and have over 100 posts, you may want to increase this number.
  5. Smallest Font Size: The least used tags will be this set font size.  I left it at 8pt.
  6. Largest Font Size: The most heavily used tags will be this set font size.  I left it at 22pt
  7. Min Tag Color: In my example the min color is a dark grey (#666666).  Choose your hex color and be sure to include the # before the six digit color number.
  8. Max Tag Color: In my example the max color is a dark pink (#990066).
  9. *NOTE* Not sure how to find the code for a color?  See the next post on just this topic!
  10. Cloud Format: There are three options here.  “Flat” is what you see in my example.  List means just that, your tags will be displayed in one long list.  The color and size format will still work, but watch out how many tags you are going to display with this option.  It could quickly take over your blog page.  And the third option pretty much negates the whole purpose of formatting the tag cloud because you will end up with a drop-down list of your tags with no formatting at all.
  11. Show Tags: Ummmmm. YES! I am not sure why this is even a option.
  12. Show Categories: You may add your post categories to the cloud if you like.  I personally like to have a separate drop-down for my post categories, so I chose “no.”
  13. Show Empty: Pertains only to categories.  If you chose “no” to the above option, skip this.  If you chose “yes” you may have created categories in anticipation of using them without actually attaching that category to a post.  If you say “yes” to this option, you may lead your readers to an empty page and confuse them.
  14. Display Post Count: Purely a preference.  If you choose “yes” a small number will show next to all of your tags indicating how many times they have been used in your posts.
  15. Sort By: Three options here.  Sort by “Name” will put your tags in alpha order.  Sort by “count” will line up your tags by heavily they are used. Sort by “random” will jumble them all up.  My example uses “Name.”
  16. Sort Order: Last but not least, is the ability to sort your tags by ascending or descending order which determines the direction of your sort.


WHewwww!  Have some fun REMEMBER TO SAVE your selections at the bottom of the widget and preview your blog as you change the options to get it just the way you like it.

Header Color Options

Ok, here is the first tip to help you customize your blog.

Did you know that you have a choice of the color for the header image on your blog?  The skyline has the option to be one of the following colors:


FIT Blog Blue Blue


FIT Blog Dark Gray Dark Gray


FIT Blog Green Green


FIT Blog Light Gray Light Gray


FIT Blog Purple Purple


FIT Blog Yellow Yellow


If you are interested, please email

Welcome FIT Bloggers

FIT Bloggers Header

If you have found your way here, it must be because you have attended a blog orientation, training session, or maybe you are just curious to get a little more information os starting an FIT blog.

I will be posting periodic information about ways to enhance or jazz up your blog, as well as any crucial info. about WordPress upgrades and issues.

There is also an FIT Bloggers email newsletter that will be sent out and if you would like to sign up for that, please do so in the newsletter signup box to the right.  All of the info from the newsletters will be found here, on the blog, plus more tips and goodies that we find along the way.

I would love for this blog to become a resource library, if you will, for the FIT community to use and I hope that you sill take a few seconds to comment on any posts where a topic has helped you or where you might like to see more information posted.

In the mean time, Happy Blogging!