Role Definitions in WordPress

Blog RolesAs administrators of your blog, you have the ability to add new users to blog along with you. From training you know that there should only be one administrator per blog, so what role should you give to new bloggers?

If you are not sure how to add a new blogger, or need the naming convention for new accounts, please see the post on Adding New Bloggers.

General Rule of thumb for the various roles: Administrator, Editor, Author, Contributor, and Subscriber:

Quick Summary of Roles

  • Administrator – Somebody who has access to all the administration features
  • Editor – Somebody who can publish and manage posts and pages as well as manage other users’ posts, etc.
  • Author – Somebody who can publish and manage their own posts
  • Contributor – Somebody who can write and manage their posts but not publish them
  • Subscriber – Somebody who can only manage their profile

Full Summary of Roles

Here I will start with the subscriber and work up to the Administrator.

Subscriber can:  read the blog

Contributor can: (do what a subscriber can and….) edit posts, and delete posts

Author can: (do what a subscriber and contributor can and…) edit published posts, upload files, publish posts, and delete published posts

Editor can: (do what a subscriber, contributor, and author can and….) moderate comments, manage categories, manage links, use the HTML editor, edit other users posts, edit pages, edit other user pages, edit published pages, publish pages, delete pages, delete other user pages, delete published pages, delete other user posts, delete private posts, edit private posts, read private posts, delete private pages, edit private pages, and read private pages.

Administrators can: (do what subscriber, contributor, author, and editors can and…) activate plug-ins, add users, create users, delete plug-ins, delete users, edit files, edit plug-ins, edit theme options, edit users, promote users, remove users, and edit the dashboard.




How to Add a New Blogger

Having a few friends or colleagues join in on the blogging process not only makes it easier to come up with new content, but adds different viewpoints and flavor to your topics.  If you are ready to add a new blogger to your site, the process is pretty simple.  With a few clicks and guidelines on setting up new accounts, you can soon be on your way to adding a new user.

NOTE: Only blog administrators can add and manage users on a blog. The permission role that you give to a new blogger is very important as the various roles have the ability to not only add but to delete information from your blog.  If you are not sure of the different roles and what they mean, read the post about defining user roles.

To add a new blogger:

Choose “Add New” under “Users” from the left side navigation menu.

Add New User

You will be taken to the “Add New User” page.

If the person you are adding is already a blogger on a different FIT WordPress blog, they already have an account established and you can add their exisiting username and define their user role.

In most cases, the person you are adding probably does not already have an existing account so you will need to invite that new person to blog with you and to create a profile.

New Account Information

Please, please, please, (pretty please)! Follow these guidelines when establishing new accounts.

  1. Usernames must be the bloggers first name and last name as it appears on their FIT email address. ALl letters must be lowercase, and the name should appear as one word. For example “Meredith Perkins” would be created as “meredithperkins.”
  2. And secondly, only FIT email addresses will be accepted to create new accounts.

Once you add the username, email address, and define their role (please read the post on user roles if you are not positive on what role to use) the new blogger will be sent an email to their FIT email address asking them to verify their email address and to finish creating their profile by choosing a password.

Adding New User

That’s it!